Now more than ever we need our team members to feel included. Hosting your ER3 virtually is an excellent way to ensure team members can be a part of our employee celebrations. Continue reading for some helpful tips on hosting a Virtual ER3 as well as ideas from each of our states.
Campus FB Employee Page Create a private campus group page and invite your employees to join. Use this as a place where employees can recognize each other peer to peer as well as where campus leaders can recognize their team and/or a specific employee. Can also use this page to spotlight employees for tenure, anniversaries, promotions, etc. Shout Out Boards Encourage employees to recognize each other all week long using the shout out board. At the end of each week, recognize all that received a shout out/reason for the shout out (SAIL) on your campus FB Employee page. Can also use this Board to spotlight employees for tenure, anniversaries, promotions, etc. Virtual O Great One (OGO) Select an employee each week who will be the Virtual OGO of the week. Once the OGO is selected, the Executive Director should announce it via RedeApp to the campus team, keeping it a surprise for the OGO recipient if possible. Messages are solicited via RedeApp, by the Executive Director, from the OGO’s colleagues describing what is so great about him/her and why they appreciate this team member. All RedeApp messages from the OGO’s colleagues are compiled together by the Executive Director and shared via RedeApp with the OGO and the rest of the team. ER3 via Zoom Invite all employees to log into your campus zoom account at the same time (or offer 2 times to accommodate for various shifts). Play a virtual game and winners receive a prize. Remote games can include:
A week prior to the Zoom ER3 announce a theme and ask everyone to dress/use props when dialing in
Have a photo contest; everyone submits a photo (can theme this as well)
A baby picture of themselves; create a fun game around guessing who it is today
Picture with their family doing a favorite activity; i.e. camping, hiking, fishing, playing volleyball, cooking, etc. (a “get to know you” activity)
Funniest picture of them growing up (dressed 70’s style, in a funny wig, etc.); people vote on which is funniest, the winner gets a prize.
CAMPUS ER3 AND MORALE INITIATIVES DURING COVID-19 INDIANA CAMPUSES
Goody Bags/Treat Bags
Food...lots of food being purchased weekly for staff
“Heroes live here” signs for employees' front yards
Facebook live was used with the business office dressing up like characters from a movie, “The Tiger King”. While staying in character, (hilarious) they had a spinning wheel with a different cup representing all employees from a department. They would spin the wheel stating they were drawing for a particular prize. Whichever cup the wheel landed on, they would draw a name from that department as the winner.
Prizes- all employee names were put into the drawing and names were randomly drawn for designated prizes. All winners were announced via RedEapp.
Game stations for 1 person at a time and employees could stop by at their leisure during the time frame.
Guess what’s in the bag without seeing it. A correct guess wins a prize. 1 additional game was played just for fun.
A list was compiled of the department leaders best and worst vacations and people had to guess whose vacation was whose. “How well do you know your department leader?”
Hospitality carts. Traveling ER3, cart loaded with prizes. All employee names were in the drawing and winners were drawn out by those working the floors. Conducted between 2nd and 3rd shifts and employees were told about individually packaged Chick Fil A in the dining room.
Food bar for staff working (pizza for 3rd shift) Drew names for prizes and announced on Facebook team page and on RedEapp.
Virtual Facebook game – Scavenger Hunt. Had to reply back to ER3 committee with picture of found item. Prizes were awarded whoever responded in the time frame + number correct.
Pictionary Emoji Movies – guess the 10 movies based on emojis used. High heel, lady, clock and a moon = Cinderella. Man, scissors and hands= Edward Scissorhands. Correct answers were again texted to committee members. Most right and time of submission determined winners. Tenure awards were announced via RedEapp.
Drawings every 60 minutes awarding a prize. Served pizza in the breakroom for all shifts.
3rd shift ER3 – individual fruit bowl, danish etc. Notebooks, big candy bars, bags of peanuts all with recognition quotes on them for all working 3rd shift.
Rounding with carts/giveaways and drawings for prizes.
Carwashes and parades for the employees!
Fun Fridays every week - instead of doing a Large ER3 celebration each Friday doing something fun - a coffee/smoothie bar, ice cream sundaes, etc. and pairing that with a special dress up theme
Theme weeks or spirit week like dress like a different decade and have a fun snack to go with it
ER3 grab and go meal (larger scale than a snack) and eating at an appropriate social distance
Home baked cookies in individual bags with cute motivational sayings on them for each employee
Guess who contests - everyone brought in a baby picture and they were posted somewhere in the building - then the staff had a form to fill out over the course of the week, the person with the most right guesses at the end of the week won a prize...and all the answers were then displayed
Drive through BBQ for staff not working; grab and go for those working
One campus is working on a WOW jar (instead of an OGO jar) for each of their HS graduates. They are having staff and residents submit Words of Wisdom, and they are gathering them to give to their HS graduates. They are also planning a quasi-graduation ceremony
One campus ordered t shirts for their employees at the campus that said Ashford Place Warrior (one team....one fight) and on the front is says Pandemic 2020 with a small pic of their ED with a mask on it. It's super cute!
Snack table in our community room for our staff, this includes, chips, donuts, ravioli, mac and cheese, sodas, Gatorade, and other drinks, fruits, nuts, etc. We restock this each day and the employees are really enjoying this.
Recognizing tenure by giving gifts/jackets and have been awarding an Employee of the Month.
Weekly lunches for each shift, and have had great feedback on this (we did a cookout with Hamburgers, dogs, chicken, pizza, sandwiches; a few local restaurants have brought in meals for our staff, etc.)
Theme days for happy hour, involving the staff, allowing them to dress up.
“Thankful Thursday” where food or other treats are brought in for staff on a weekly basis. We had a Superhero- themed lunch for staff a couple of weeks ago that seemed to really go over well.
“Virtual ER3” giveaways via Red E App. On the date of normal ER3 hosting, ED's have found a couple of fun ways to do drawings each hour of the day on Red E App. This also helped us boost our Red E App adoption rate.
Spirit week, every week. This not only boosts employee morale, but also the resident’s morale.
Dividing up the different weeks with leadership team members assigned to the week, and each week that group provides snacks or a giveaway for staff as well as plans the spirit week dress up days.
Selecting of an employee of the month by vote, putting everyone’s name in a basket and drawing for gifts, and special food is still being served on ER3 day following COVID-19 guidelines.
Using the RedE app to notify anniversaries. Smaller prizes were presented and drew names for winners, they came to the office to pick them up. Everyone was excited when they won a prize.
“Spirit week” for about 4-5 weeks. Examples include, Lowell Pride Day, College Day, Super Hero Day, Work it out Day, USA day, Western Day, Favorite Era Day, and Team Trilogy every Friday.
Quite a few organizations donate gift baskets and other small things, we would randomly raffle those out for the staff.
To build morale, they are doing weekly fun events to engage the staff. One campus did a pie eating contest outside and the winner was to get a pies for their entire team. Another campus has had floats for the staff.
Mobile cart option to go to the employees with food and prizes.
Food has been a big one including walking tacos to be something they could grab and go with.
Scavenger hunt that was available all day long to give everyone a chance and encourage social distancing.
Some businesses have donated food in addition to leadership bringing in food as well as having dining make food for the campus.
Mobile photo booths that came to the employees
SHOUT OUT boards were a big hit
Themed days on campus (taco day, 80's theme, etc to make work fun and high energy)
Dress Up Days (e.g Willows at Fritz Farm had a Super Hero day and many more of similar nature)
Cook Outs, Pizza Parties (all campuses)
Distribution of T Shirts with encouraging prints like "I am Essential"(all campuses)
Virtual ER3 via Facebook was celebrated by Cynthiana & Harrodsburg Campuses
Sidewalk Art to applaud the workers, Willows at Hamburg & Citation
Fun Basket Raffles (Willows at Citation raffles a TP Tuesday Basket with sanitizing and personal hygiene products).
Celebrating Nurses Week and including all staff
StonyBrook had a Drive- In Movie for theirs. They played Grease and set up the chairs (6 feet apart) and made cardboard cars and put them on all the chairs. Had movie food, candy, shakes, etc set up. The employees loved it and said the campus should do more ER3s like that.
Novi has bought lunch for the entire staff and building and that has gone over very well.
Macomb has also fed their staff, but the morale is still low.
Lapeer used Nurse’s week to build morale but not too much outside of that.
Howell has fed staff as well as continued their Thankful Thursdays.
Romeo is the same as Lapeer - Used Nurse’s week and currently planning for CNA week next month but they did have OGO and plan to announce it via Red e app.
RidgeCrest – Jackson, MI-We did a strolling ER3’s, boxed Lunch items- KFC, Panera and Jimmy Johns, gathering in the town square area, so we could appropriately social distance.
Gave away prizes for all staff in attendance and all working that day were entered
Ridge Crest Morale builder: all staff huddle at 2p shift change every day, again in the town square area to provide social distance. We updated teams on any new COVID info (and in the beginning it was a lot!!!), we kept the team informed on who we were testing and why, why we were putting certain practices in place, updates on PPE quantity and items. We always shared compliments we received from weekly family calls and thank you cards. Always finished with a Q&A.
PPE donning and doffing races
Red E App contests
Peer awards and mock elections (Found some cool medals on Amazon and had them personalized $6 ea)
We had multiple families donate food from local restaurants
Donuts from the favorite local joint a few times
Chocolate from the local chocolate factory
Ice cream truck
The Willows at East Lansing- all shift “wing dings” with sauces, prizes. We have not done the virtual ER3’s.
Morale building: Mostly purposeful rounding, some dining services offerings to the different staff, DM’s have been visiting on off hours much more. LBE for sure with room trays, answering lights, etc
Food truck and they’ve also done a “brunch drive thru” where employees could drive thru and get chicken and waffles to go for anyone in their cars-I thought this was a fun idea!
Buying the give a ways that we would do at ER3s and raffling them off and just not doing the gathering.
Themed dress up days for employees
Hot dog cart with stations
Cook out for the team- Individually wrapped burgers and dogs with prize drawings all day long from employees that signed in that day for their shift including third shift
COVID -19 Days of Appreciation with small items given every day to all staff
3rd shift visits weekly and bringing Taco Bell, Arby’s, etc.
Sweet treats from a local bakery brought in for staff
Friday dress down theme days (the team has really liked this)
Dip Day—everyone brought in their favorite dips
I have campuses providing meals for all 3 shifts for ER3s as well as one campus playing "Corona Bingo" via Red-e app weekly.